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privacy policy

Dave’s Charity Ball & Gala Dinner ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our website ("the website") or participate in our events.


1. Information We Collect

We may collect and process the following information about you:

1.1 Information You Provide Directly:

  • When you register for an event, purchase tickets, or make a donation, we may collect your name, company name, email address, phone number, mailing address, dietary requirements, disability needs, accessibility needs, and payment information.

  • Information you provide when contacting us via email, phone, or through our website.

1.2 Automatically Collected Information:

  • IP address, browser type, operating system, and other technical details collected via cookies and analytics tools when you use the website.

1.3 Sensitive Information:

  • We do not intentionally collect sensitive personal data. If such data is shared with us (e.g., dietary requirements for event attendance), it will only be used for the stated purpose.


2. How We Use Your Information

We use your personal information for the following purposes:

2.1 Event Management:

  • To process ticket purchases, manage event attendance, and provide event updates.

2.2 Communication:

  • To respond to your inquiries, send confirmations, and share important event details.

  • To send promotional emails, newsletters, or updates about future events (with your consent).

2.3 Legal and Financial Obligations:

  • To process payments, issue receipts, and maintain financial records in compliance with applicable laws.

2.4 Website Improvement:

  • To analyse website usage and improve the functionality and user experience.


3. Sharing Your Information

We do not sell or share your personal information with third parties for marketing purposes. However, we may share your information in the following circumstances:

3.1 Service Providers:

  • With trusted third-party vendors who assist with payment processing, ticketing, email distribution, or event logistics.

3.2 Legal Requirements:

  • If required by law or in response to valid legal requests, such as subpoenas or court orders.

3.3 Event Partners:

  • With sponsors or partners directly involved in the organisation of the Event, but only as necessary to fulfil their role.


4. Cookies and Tracking Technologies

The website uses cookies to enhance user experience and collect information about how the site is used.

4.1 Types of Cookies:

  • Essential cookies: Required for website functionality.

  • Analytics cookies: Help us analyse website traffic and improve performance.

4.2 Managing Cookies: You can adjust your browser settings to refuse some or all cookies. However, this may affect the website’s functionality.


5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or comply with legal obligations. Once no longer required, your information will be securely deleted.


6. Your Rights

You have the following rights regarding your personal data:

6.1 Access and Rectification:

  • Request access to the personal data we hold about you or request corrections to inaccurate data.

6.2 Data Deletion:

  • Request the deletion of your personal data, subject to legal obligations.

6.3 Withdrawal of Consent:

  • Withdraw your consent to receive marketing communications at any time.

6.4 Data Portability:

  • Request a copy of your data in a structured, machine-readable format.

To exercise any of these rights, please contact us


7. Security of Your Information

We take reasonable measures to protect your personal data from unauthorised access, loss, misuse, or alteration. However, no data transmission or storage system can be guaranteed 100% secure.


8. Third-Party Websites

The website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. Please review their privacy policies before submitting any personal data.


9. Children’s Privacy

The website is not intended for children under 18, and we do not knowingly collect data from them. If we become aware that we have collected personal data from a child, we will take immediate steps to delete it.


10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and significant updates will be communicated via email or website notifications.


11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us


By using this website or participating in our event, you acknowledge that you have read, understood, and agree to this Privacy Policy.